ADVERTISING TERMS & CONDITIONS FOR THE MUNICIPAL BULLETIN
1. INSERTION DATES. The advertisement provided by the ADVERTISER to NYCOM for publication in the Bulletin shall appear in one or more of the following 2012 issues: SPRING :: February/March/April; SUMMER :: May/June/July; and  FALL :: August/September/October; WINTER :: November/December/January - 2013).

2. AD SIZES. Advertisement sizes are as follows: Full page (includes inside front cover and inside back cover), back cover, half-page (1/2) and one-quarter (1/4) page.

3. COST. Payment shall be received by NYCOM either prior to publication or within thirty (30) days after invoicing. NYCOM reserves the right to withhold subsequent advertisements until contracted-for-advertisement is paid in full.

4. PUBLICATION DATES/EDITORIAL CALENDAR. The Bulletin is published on a quarterly basis as follows: SPRING :: February/March/April; SUMMER :: May/June/July;  FALL :: August/September/October; and WINTER :: November/December/January-2013);.  The publication date referred to in this agreement shall mean the first day of the second month for which the issue is designated. NYCOM, however, makes no guarantee as to the actual date of publication and/or mailing. If the particular issue is unable to be published, the ADVERTISER shall be entitled to a full refund or contract the advertisement in the next issue of the Bulletin. If the editorial calendar incurs a change, the ADVERTISER has the right to cancel any contracted-for-advertisement without penalty up to five (5) days following notification, or contract the advertisement in the intended editorial issue of the Bulletin.

5. CONTENT. NYCOM shall have the sole discretion to reject any advertisement which it deems to be unsuitable or inappropriate for the Bulletin. ADVERTISER shall provide NYCOM with camera-ready copy, negative or electronic file. NYCOM is not responsible for reproduction errors due to incorrect dimensions or content. Electronic files must have a hard copy of artwork accompany the contract.

6. LIABILITY. NYCOM shall not be liable to ADVERTISER for any errors, omissions in artwork provided to NYCOM by the ADVERTISER. Additionally, the ADVERTISER shall indemnify NYCOM and hold NYCOM harmless for any claim or judgement in which NYCOM incurs any expenses or in which any damages are awarded against NYCOM based upon any false or defamatory content of ADVERTISER’s copy.

7. CANCELLATION. NYCOM reserves the right to cancel any contracted for advertisement without penalty up to five (5) days prior to the issue of the publication date. The ADVERTISER shall be entitled to cancel any contracted-for advertisement up to 15 days prior to the publication date. Should the ADVERTISER fail to provide copy after contracting-for advertisement space and should the ADVERTISER fail to cancel as set forth above, the ADVERTISER shall be liable to NYCOM for the full cost of the advertisement.

8. LAWS OF NEW YORK. This AGREEMENT shall be governed by the Laws of the State of New York.

9. ENTIRE AGREEMENT. This entire AGREEMENT, along with an ad copy attached hereto, shall constitute the entire agreement between the parties and shall only be modified by a subsequent written agreement signed by both parties.

New York State Conference of Mayors & Municipal Officials, 119 Washington Avenue, Albany, NY 12210.